Do you find yourself frequently stressed out about your inbox? Does it take up so much of your time that you can’t find the time to get important things done? If this sounds like you, then read on. Keeping an overstuffed inbox is stressful and time-consuming. How do we know? Because we hear from our users on a daily basis about exactly these kinds of experiences. An overflowing inbox leads to stress, missed opportunities, and constant overflow. But luckily for you, there are plenty of ways to simplify your day to day in box and make you a happier person – all thanks to your friendly virtual assistant! These 12 apps will help you sort out the good emails from the bad ones (you don’t need 1000 unread messages), automate responses based on frequently asked questions (so they don’t have to be answered manually every single time), and give you peace of mind that everything has been organized with best practices in mind (so finding something again will be easy).
Boomerang for Gmail
Boomerang for Gmail is an email scheduling and productivity tool that allows you to turn Gmail into a full-fledged project management app. You can schedule when emails should be sent, and it will send them at the right time. You can also use the tool to repeat emails, or “boomerang” them, which means you can have them come back to your Inbox after a certain amount of time if they didn’t get a response. “Boomerang for Gmail” is a great app for project management, collaboration, and sending emails at a specific time.
It has features like “send later”, “repeating email”, “follow up and resending”, and “inbox organization”. Basically, you can use these features to schedule an email to be sent in the future, have an email be sent again (and again, and again) if it’s not answered, and have emails be sent to specific people based on their addresses. Boomerang can help with inbox organization and collaboration by moving emails to a different folder, replying to an email without the sender being aware that you did so, and adding a CC or BCC to an email.
Docracy for Gmail
Docracy is an online collaborative document management and editing platform that allows users to create documents and add comments to them, as well as edit and manage change requests. It’s a great alternative to email if you have to collaborate with people who aren’t in your organization, or if you have to collaborate with people within your company who use different software. If a portion of your team uses email for everything, but others use a different platform, Docracy is a good way to tie everyone together.
Docracy is great for collaboration, and even better for managing change requests. If you’re working on a project and want to make sure that everyone’s on the same page, Docracy can help with that. You can create a document, add comments and suggestions, and invite other people to review and approve those changes. With Docracy, you can track who’s done what, search for comments and change requests, and create a centralized location where all of your project materials can be found.
Dropbox for Gmail
Dropbox is a file sharing and storage service that allows you to keep files in one central location so they’re accessible from any device and by multiple people at once. Dropbox can be used to share documents with one person or a whole team, and it also allows you to create folders for organizing your files.
If you need to share large files with people and get them to look exactly the way you want them to, Dropbox is a good alternative to email. It’s also a great way to store important documents to be easily accessible from your computer, phone, and tablet. If you share a lot of files with clients and colleagues, Dropbox can help you stay organized. You can create a folder for each client, and then put files for that client inside that folder.
Email Management Platform (EMP)
An email management platform (EMP) is a cloud-based service that helps you manage your emails, unsubscribe from unwanted emails, and block spam. An EMP can also help you schedule emails so you aren’t sending out newsletters at 3 in the morning. This is an excellent alternative to email for those who manage their own email campaigns, newsletters, and autoresponders.
An EMP is a great way to stay on top of your emails. You can search for emails based on sender or subject, create filters to prioritize emails, and create rules to automatically complete tasks like unsubscribing from unwanted emails or moving an email to a folder. You can also use an EMP to block spam and unwanted emails. You can set up blacklists, whitelists, and filters to block emails from specific senders or containing certain words.
Google Apps: Docs, Sheets, Slides, and Calendar
Google Apps are online versions of many of your favorite apps, including Google Calendar, Google Drive (like Dropbox), and Google Sheets. With Google Calendar, you can keep track of shared events and appointments, send invitations, and set reminders so you don’t miss anything. Google Drive is like a cloud-based file hosting service with real-time collaborative editing capabilities so multiple people can work on the same document at one time. Google Sheets is a spreadsheet app that is great for managing projects, tracking team tasks and responsibilities, or creating simple calculators.
Google Calendar, Google Drive, and Google Sheets are great alternatives to email. If you work with clients or colleagues outside of your organization, you can use these tools to share documents, calendars, and spreadsheets with them. If you have a team, you can also use these tools to keep everyone on the same page, track tasks, and stay organized.
Inbox by Gmail
Inbox by Gmail is an email management app that automatically sorts your emails into categories like “Done” and “Snoozed”. Inbox allows you to take actions on emails that are important, but don’t require you to respond to them. Once you respond to an email, it will be moved to the “Sent” folder and will no longer be in your inbox.
Inbox is a great alternative to email if you have a lot of emails coming in and you feel like you’re constantly behind. It has features like “done”, “snooze”, and “pin”. You can use “done” to mark an email as completed so it’s moved to the “done” section of your inbox. “Snooze” is great for emails that you want to get to but don’t have time for right away. “Pin” is for emails that you want to keep at the top of your inbox.
Microsoft Outlook for Gmail (and other services)
Microsoft Outlook is a desktop and web-based email client that allows you to manage your emails and schedule appointments. Outlook is available as a plug-in for Gmail and other email platforms. If you’re using Gmail and want to see your calendar and emails in one place, you can install Outlook as a plug-in and access both in one tab.
Outlook can be great for managing your emails and calendar if you’re a Gmail user. If you use another email platform, it can also be used to access your emails from Gmail. If you use two email accounts, you can use Outlook to manage both of them.
Mailbox for Gmail
Mailbox is an email management app that allows you to “snooze” emails for a certain amount of time, organize your emails into “folders”, and even “archive” emails (like Gmail’s “spam” functionality). If you want to get your emails under control but don’t want to spend your time manually organizing emails, Mailbox can help.
Mailbox can be used to get your emails under control and keep them organized. You can use “snooze” to put emails on hold for a certain amount of time, “archive” emails you don’t need to see right away, and create “folders” to organize your emails.